Registration for exhibitors and allocation of booths

• The organizer of the Fair will check the application to exhibit form, and then contact the person in charge regarding the reception of exhibitors. (Applications deemed not in accordance with the general aim of the Fair will be declined.)
• The organizer will also assign the booths taking into account factors such as the exhibition category, size, content, application order and venue layout. The booth allocation will be announced to all successful applicants at the briefing for exhibitors (scheduled for Late June).

Invoice / Payment of exhibition fee

• An invoice for the exhibition fee will be issued and sent in the mail soon after the reception for exhibitors has been completed. Please pay the fee by bank transfer to the listed account.

Changes to / Cancellation of exhibition.

• Please notify the organizer by FAX or email about any changes to or cancellation of your exhibits after the registration for exhibitors has been completed.
• Cancellation of your exhibits after completion of the registration will incur the following “exhibition cancellation fee”.

Period	Cancellation fee
Confirmation of receiving application form – Briefing for exhibitors	50% of exhibition fee
After the briefing for exhibitors	100% of exhibition fee

• If it is found that any part of your application form contains false information, or if you are in violation of the exhibition rules and regulations or any other such act, then your exhibits will be cancelled and the exhibition fee and other payments will not be refunded.

Prohibited matters when exhibiting

The following acts are prohibited in the exhibition venue (except for acts which have been authorized by the organizer in advance).

• Conducting PR activities outside of your booth and designated area
• Any act that causes trouble for the organizer and other exhibitors (including creating loud noises and unpleasant odors, etc.)

Compensation

The exhibitor is responsible for paying compensation in the event of any damage caused by them to the equipment belonging to the organizer or exhibition venue, or any personal injury caused to other people (exhibitors, visitors, etc.).

Management /Indemnity of exhibition items

The organizer has contracted with a security company for the period covering the transport of exhibition items and the Fair itself, and works to provide management and security within the venue. However, it is exempt from liability for any accident that may occur within the booths or any damage or theft etc. of exhibition items. The exhibitors should take out damage insurance as required to cover such events.

Prohibited matters when exhibiting

• An “Exhibitors Guideline” containing information on the Fair and operations within the venue will be issued at a later date, and made available at the briefing for exhibitors.
• In order to ensure the smooth management and operation of the exhibition, the organizer may set forth supplementary rules and regulations in addition to these current ones.
• If the exhibition cannot be held due to natural disaster or other force majeure, the organizer will return the exhibition fee to the exhibitor after deducting the necessary expenses.
• The structure, services and other matters related to the exhibition may be subject to change.